25th International Congress of History of Science and Technology – 3rd Newsletter

Newsletter 03: 28 March 2017

Dear Colleagues,

This is the third newsletter with information about the 25th International Congress of History of Science and Technology, to be held in Rio de Janeiro, Brazil, from 23 to 29 July 2017. The first two newsletters are now available at the mailing list archive on the Congress website. We present in this third newsletter a funding announcement, a remark on visa, and some general reminders.

• Funding scheme for non-Brazilian participants

The Local Organizing Committee will offer accommodation assistance to a small number of foreign Congress participants. Specifically, we will pay for hotel accommodation during the Congress week (from 22 to 30 July 2017) in one of our partner hotels, yet to be defined. Unfortunately, it will not be possible to support a large number of participants.

The application for this assistance is open to anyone who has a paper accepted (either stand-alone or as part of a symposium) and can make a convincing statement of financial need. In order to be eligible for this support one must pay the registration fee of the Congress by the end of the early registration period (14 April 2017) and, of course, actually attend the Congress.

The application for accommodation assistance will be open from 3 to 21 April 2017. Decisions on awarded participants will be announced on 15 May 2017.

• Visas and other entry requirements

We would like to remind that citizens from some countries are required to get a visa stamped on their passports before traveling to Brazil. This requirement is based on the diplomatic principle of reciprocity of treatment and applies to citizens of countries which request the same kind of visa from Brazilians to enter their territories. That includes the United States, Japan, China, Australia, Canada, among other countries; the full list of countries may be found on the Congress website. In order to obtain official information concerning how to apply for a visa, please check the website of the Brazilian Consulate in your country. We remind that all accepted participants may find an invitation letter in the ‘Participant’s Area’ of the Congress website, which should be attached to the visa application. If you have any further question on visas, please do not hesitate in contacting us.

Citizens of countries that do not demand tourist visas from Brazilians do not need to apply in advance for a visa in order to enter Brazil (if they are coming just for scientific and touristic purposes; in case of working during the travel different rules may apply), and are entitled to visa waivers valid for stays of up to 90 days to be issued on their arrival at a Brazilian airport. This includes citizens of the European Union, Argentina, Chile, Russia, among other countries. These participants should carry a printed copy of their conference invitation letter upon their arrival in Brazil, to be delivered to the airport immigration office.

• General reminders

Finally, we would like to recall a few important points that were already mentioned in the previous newsletters.

The full Congress programme, including the schedule of both the standing-alone papers and the symposia, will be available online on 1 May 2017. Unfortunately, we are not able to provide any information about the precise date of each talk before 1 May 2017.

The registration is already open to all Congress participants. The full fee for early registration, until 14 April 2017, is BRL 704.00 (USD 220.00) and the full late registration fee, until 30 June 2017, is BRL 960.00 (USD 300.00). The registration fee must be paid via PayPal. Access the registration form and further information here.

Those who want to purchase lunch time meals during the Congress week will find this option in the registration form, with regular and vegetarian alternatives of lunch boxes at the price of BRL 25.00 (USD 8.00), for any number of days from 24 to 29 July 2017. Each lunch box comprises 1 glass of fruit juice, 1 salad, 1 quiche or sandwich, and 1 dessert, with daily ingredient variations. None of these items contains industrially processed or refined foods.

A Congress dinner is scheduled for the night of 29 July 2017, from 7:00 p.m. to 11:00 p.m. Congress participants interested in attending this dinner may acquire a ticket during the registration process. The dinner will be held at the Grand Hall of “Botafogo Futebol e Regatas” Sports Club, located near the Congress venue. The dinner ticket costs BRL 150.00 (USD 47.00), and each participant may purchase one additional ticket for a guest. The menu will include multiple dishes, with vegetarian options, as well as mineral water, soft drinks, beer, and wines. There are 400 seats available until sell-out.

Regarding travel and accommodation, the Local Organizing Committee is working in collaboration with Promotional Travel, which is the Congress’ official travel agency. Participants may seek direct assistance from the agency to book hotels, air tickets, and tours. Windsor Hotels is the official chain of the event, offering discounted prices on different kinds of rooms and hotel categories, if booked through Promotional Travel. Other alternatives for accommodation may be found in the Congress website.

Best regards,

Luiz Carlos Soares (Chair of the Local Organizing Committee)