2015 Meeting FAQ – Call for Papers


2015 HSS Annual Meeting San Francisco, California 19-22 November 2015

Frequently Asked Questions on the Call for Papers and Proposal Submission

If you still have questions, please email the HSS Executive Office at info@hssonline.org.

Planning a Session

How long are the sessions? The morning sessions are 2-1/2 hours in length (with a 15-minute break), and the afternoon sessions are 2 hours in length.

How much time should each participant have? Each participant is allotted 30 minutes, including question and answer time. If you have a commentator, he or she should speak for 10-15 minutes so as to allow time for questions and discussion.

How many participants can a session have? For a regular session, given the 30-minute allotment, 4 0r 5 participants.

How long should the abstracts be? No more than 250 words, both for session and paper abstracts.

Does everybody have to register for the meeting? Yes. All participants, including chairs and commentators, are required to register for the meeting. If you are organizing a session, please be sure all of your participants are aware of this.

Where can I find other people with whom to organize a session? Check out the meeting wiki site here to try to find other scholars with similar interests.

What if I want to have a roundtable or some other format? Please include “Roundtable:” with your session title. Submit information for all participants as if they were presenting papers (see below) and describe in the session notes field what you have in mind. For the paper abstracts, it may be more appropriate to detail what each speaker “brings to the table.” This may include a detailing of expertise, an abstract of expected talking points, or other information. Please also contact us at info@hssonline.org so that we’re aware of your unique submission.

Submitting a Session

What is the deadline for submissions? 11:59 PM, EDT on 6 April 2015.

How do I submit a proposal? Submissions are accepted online at https://hssweb.org/callforpapers.

What is needed to submit a contributed paper? The name, institution, gender, and email of the author, as well as those of any co-authors. You will also need a paper title and abstract of no longer than 250 words. You will also be asked if you presented at the 2013 and/or 2014 HSS meetings.

What is needed to submit an organized session? You will need the name, institution, gender, and email of all of the session participants, including the organizer, all presenters, chair, and commentator (if necessary). You will need an abstract of no more than 250 words for each of the papers, as well as an abstract of no more than 250 words for the session as a whole.

What if I want to submit more than one proposal? Keep in mind that each individual may appear once on the program, with some exceptions allowed for special sessions (e.g., lunchtime lectures, roundtables). If you are submitting a regular session plus a special session, please email the Executive Office at info@hssonline.org.

Why do I have to indicate whether or not I (or another participant) presented at a meeting in prior years? To support diversity at the HSS conference, one factor considered by the program chairs is prior presentations at our conference. All things being equal, an individual who has not presented in the past two years would have priority over someone who has presented. Poster submissions are exempt from prior submissions.

Can I submit a poster? YES! In the tradition of scientific meetings, we welcome poster submissions. Information on how to assemble a compelling poster can be found here.

When will notifications be made? We hope to send notifications by the middle of June. Registration for the meeting will begin in July.